Tuesday, October 25, 2022

How to Make a Booklet in Word

If you want to create a booklet in Word, you can either format your document manually or make a quick and easy booklet using a template. You’ll also need to make some adjustments to your print setup to ensure that your booklet prints out correctly. In this article, we’ll talk you through how to correctly format and print a booklet in Word. These methods work for Word 2013, Word 2016, Word 2019, Word 2021, and Word for Microsoft 365 for both Windows and Mac.

[Edit]Things You Should Know

  • Use the Margins options in the Layout tab to manually format your document as a booklet.
  • You can also create a booklet from a premade template using Word’s template search.
  • Enable double-sided printing if your printer is set up for it, or print each page manually on both sides.

[Edit]Steps

[Edit]Formatting a Booklet Manually (Windows)

  1. Open the tab. In the ribbon menu at the top of your document window, click Layout. In some versions of Word, this tab may be called Page Layout.[1]
    Make a Booklet in Word Step 1 Version 5.jpg
  2. Launch the dialog box. In the lower right corner of the Page Setup section of the Layout tab, click the dialog launch icon. The icon looks like a little square with an arrow in the lower right corner. Clicking it will open a Page Setup window.
    Make a Booklet in Word Step 2 Version 5.jpg
  3. Click the tab. In the Page Setup dialog box, click the Margins tab at the top of the window. This will open a window with a variety of formatting options for your margins.
    Make a Booklet in Word Step 3 Version 5.jpg
  4. Select in the menu. Under the Pages header, open the drop-down menu next to Multiple pages. Select Book fold from the list of options.
    Make a Booklet in Word Step 4 Version 5.jpg
    • If your document is really long, you can use the Sheets per booklet menu underneath the Multiple pages menu to break it up into multiple booklets. Select how many pages you want each booklet to contain, or choose All to include all the pages in one booklet.
  5. Adjust the size to make space for the binding. The gutter is the space next to the inner margin, where the pages meet in the middle. To leave a little extra room in the middle of the booklet, increase the gutter size under the Margin header close to the top of the dialog box.
    Make a Booklet in Word Step 5 Version 5.jpg
    • There’s no single gutter size that works perfectly for all booklets, but most experts recommend a gutter margin of at least .
  6. Choose your desired paper size in the tab. Click the Paper tab at the top of the Page Setup dialog box. Under the Paper size header, select the paper size you want to use for your booklet.
    Make a Booklet in Word Step 6 Version 5.jpg
    • Keep in mind that using the Book fold format will automatically change the orientation of your document to Landscape and print 2 pages on each side of the paper. Once your booklet is bound, each page will be half the size of the selected paper size.
    • While you can set the orientation of your booklet to Portrait in the Page Setup menu, doing so will split your pages half-way down the page so that your book opens vertically, like a calendar. To create a tall, narrow booklet, select Portrait Orientation from the Print menu instead.
  7. Add borders in the tab. If you want to add decorative borders or other embellishments to your booklet, you can do it in the Layout tab of the Page Setup dialog box. Click the Borders… button close to the bottom of the tab to add borders.
    Make a Booklet in Word Step 7 Version 5.jpg
    • You can also use this tab to add line numbers and edit the header and footer formatting.
  8. Click to confirm your settings. Once you’re satisfied with the formatting of your booklet, click OK. This will close the Page Setup window and apply your changes.[2]
    Make a Booklet in Word Step 8 Version 5.jpg

[Edit]Formatting a Booklet Manually (Mac)

  1. Click the tab. Open your Word document and click the Layout tab in the ribbon menu at the top.[3]
    Make a Booklet in Word Step 9 Version 4.jpg
  2. Open the menu. On the far-left side of the Layout tab, click on Margins. This will open a drop-down menu with a variety of formatting options for your document margins.
    Make a Booklet in Word Step 10 Version 4.jpg
  3. Select . In the Margins menu, select the Custom Margins option at the bottom. This will launch a new dialog box with options for formatting your booklet's margins.
    Make a Booklet in Word Step 11 Version 4.jpg
    • Make sure you have the Margins tab selected in the dialog box that opens up.
  4. Choose from the menu. Under the Pages header of the Margins tab, click the dropdown menu next to Multiple pages. Change the setting from Normal to Book fold.[4]
    Make a Booklet in Word Step 12 Version 4.jpg
  5. Increase the size to make room for the binding. In the Margins tab, you can adjust the size of the booklet’s gutter to prevent text getting hidden in the binding. You can also change the position of the gutter.[5]
    Make a Booklet in Word Step 13 Version 2.jpg
    • As a general rule, a gutter size of works well for most booklets.
  6. Add borders in the tab if you like. If you want to add borders or edit the header and footer formatting, you can do it in the Layout tab of the Custom Margins dialog box. Click the Borders button at the bottom of the tab to see your border options.[6]
    Make a Booklet in Word Step 14 Version 2.jpg
  7. Select your document orientation in . Unlike in the Windows version of Word, selecting Book Fold does not automatically change the orientation of your document to landscape on a Mac. The default is portrait, which will create a tall, narrow booklet. To change the orientation, click the Page Setup button at the bottom of the dialog box and click the radio button next to your desired orientation.
    Make a Booklet in Word Step 15 Version 2.jpg
  8. Choose your paper size in . If you want to change the default paper size of your booklet, you can do this by clicking the Page Setup button in the Margins dialog box. Choose your paper size from the Paper Size drop-down menu.[7]
    Make a Booklet in Word Step 16 Version 2.jpg
    • You can also view the Page Setup options by opening the File menu, then selecting Page Setup.
  9. Click to save your settings. When you like the way your booklet is formatted, click OK to apply the changes.[8]
    Make a Booklet in Word Step 17 Version 2.jpg

[Edit]Using a Template (Windows)

  1. Open the menu. Word has several pre-made booklet templates to choose from. If you’d rather skip formatting the booklet yourself, create your document using one of these templates. Start by launching Word and opening the File menu.[9]
    Make a Booklet in Word Step 18 Version 2.jpg
  2. Select . In the File menu, select New to create a new document.[10]
    Make a Booklet in Word Step 19 Version 2.jpg
  3. Search for in the search box. Under the Blank document option, find the Search for online templates text box. Type into the box and click the Search button.[11] Several different template options should appear in the search results.
    Make a Booklet in Word Step 20.jpg
  4. Choose your desired template and click . Click on whichever template you like best, then click the blue Create button to download it and open the document.[12]
    Make a Booklet in Word Step 21.jpg
  5. Click in the menu. To save the template as a new document and start editing your booklet, select Save a copy from the File menu. Enter a name for your booklet, select a save location, and change the file format if you like.[13]
    Make a Booklet in Word Step 22.jpg

[Edit]Using a Template (Mac)

  1. Open the menu. In Word for Mac, you can also make a booklet from a template instead of creating it from scratch. To get started, launch Word and open the File menu.[14]
    Make a Booklet in Word Step 23.jpg
  2. Choose . In the File menu, select New from Template…. This will open a window with several templates to choose from, as well as a Search option.[15]
    Make a Booklet in Word Step 24.jpg
  3. Type into the field. Locate the Search text box in the top right corner of the New from Template window. In some versions of Word for Mac, this box may contain the words Search All Templates. Type in to bring up booklet templates.[16]
    Make a Booklet in Word Step 25.jpg
    • The search results will populate as soon as you finish typing. You don’t have to click anything or press Return.
  4. Double-click the template you want to use. When you find a booklet template you like, double-click it to download it and open it as a document. Or, click on it once to select it, then click the blue Create button in the lower right corner of the window.[17]
    Make a Booklet in Word Step 26.jpg
  5. Select from the menu. To save your template as a new document and begin editing it, open the File menu and select Save As. Give your booklet a new name, choose where you’d like to save it, and change the file format if you like.[18]
    Make a Booklet in Word Step 27.jpg

[Edit]Printing Your Booklet (Windows)

  1. Open the menu. Printing a booklet is a little more complicated than printing a regular Word document. To get started, once your booklet is formatted the way you like, open the File menu.
    Make a Booklet in Word Step 28.jpg
  2. Select . Select Print from the File menu to view and edit your printing options.
    Make a Booklet in Word Step 29.jpg
  3. Choose . Under the Settings header, you’ll need to change Print One Sided to Print on Both Sides. To make sure all the pages print right-side up, select the both sides option that says Flip pages on short edge.[19]
    Make a Booklet in Word Step 30.jpg
    • If you don’t have a printer that can automatically print on both sides of the paper, select Manually Print on Both Sides instead. You’ll need to flip each page over on the short edge and reload it when prompted to print on the other side.
  4. Click when you’re ready to print. Once you have your print settings the way you like them, click Print. Review the print preview first to make sure everything looks right.
    Make a Booklet in Word Step 31.jpg

[Edit]Printing Your Booklet (Mac)

  1. Open the menu. To make sure your booklet prints out correctly, you’ll need to adjust the print settings. Start by opening your booklet document, then clicking on the File menu.
    Make a Booklet in Word Step 32.jpg
  2. Select . Under the File menu, click Print…. This will launch a dialog box displaying your printing options.
    Make a Booklet in Word Step 33.jpg
  3. Select from the menu. In the dialog box, locate the dropdown menu that says Copies & Pages close to the top of the window. You will find it under the Printer and Presets menus. Click the menu and select the Layout option.
    Make a Booklet in Word Step 34.jpg
  4. Choose under . In the Layout window, select Booklet from the Two-sided menu. If you have a printer that can handle two-sided printing, it will automatically print the pages correctly.[20]
    Make a Booklet in Word Step 35 Version 2.jpg
    • If you don’t have a printer hooked up that can do two-sided printing, you won’t be able to enable this option. You will need to print each page manually, one at a time, instead. Flip each page over on the short edge and reload it to print the next page on the other side.

[Edit]Tips

  • To add page numbers to your booklet, open the Insert tab at the top of the document window and click Page Number in the Header & Footer section.

[Edit]References

[Edit]Quick Summary

  1. https://support.microsoft.com/en-us/office/create-a-booklet-or-book-in-word-dfd94694-fa4f-4c71-a1c7-737c31539e4a#ID0EBBD=Windows
  2. https://support.microsoft.com/en-us/office/create-a-booklet-or-book-in-word-dfd94694-fa4f-4c71-a1c7-737c31539e4a#ID0EBBD=Windows
  3. https://support.microsoft.com/en-us/office/create-a-booklet-or-book-in-word-dfd94694-fa4f-4c71-a1c7-737c31539e4a#ID0EBBD=macOS
  4. https://support.microsoft.com/en-us/office/create-a-booklet-or-book-in-word-dfd94694-fa4f-4c71-a1c7-737c31539e4a#ID0EBBD=macOS
  5. https://support.microsoft.com/en-us/office/create-a-booklet-or-book-in-word-dfd94694-fa4f-4c71-a1c7-737c31539e4a#ID0EBBD=macOS
  6. https://support.microsoft.com/en-us/office/create-a-booklet-or-book-in-word-dfd94694-fa4f-4c71-a1c7-737c31539e4a#ID0EBBD=macOS
  7. https://support.microsoft.com/en-us/office/create-a-booklet-or-book-in-word-dfd94694-fa4f-4c71-a1c7-737c31539e4a#ID0EBBD=macOS
  8. https://support.microsoft.com/en-us/office/create-a-booklet-or-book-in-word-dfd94694-fa4f-4c71-a1c7-737c31539e4a#ID0EBBD=macOS
  9. https://support.microsoft.com/en-us/office/create-a-booklet-using-a-word-template-b19af408-f103-4a69-a4cd-1c273ea00e6d#ID0EBBBBF=Windows
  10. https://support.microsoft.com/en-us/office/create-a-booklet-using-a-word-template-b19af408-f103-4a69-a4cd-1c273ea00e6d#ID0EBBBBF=Windows
  11. https://support.microsoft.com/en-us/office/create-a-booklet-using-a-word-template-b19af408-f103-4a69-a4cd-1c273ea00e6d#ID0EBBBBF=Windows
  12. https://support.microsoft.com/en-us/office/create-a-booklet-using-a-word-template-b19af408-f103-4a69-a4cd-1c273ea00e6d#ID0EBBBBF=Windows
  13. https://support.microsoft.com/en-us/office/create-a-booklet-using-a-word-template-b19af408-f103-4a69-a4cd-1c273ea00e6d#ID0EBBBBF=Windows
  14. https://support.microsoft.com/en-us/office/create-a-booklet-using-a-word-template-b19af408-f103-4a69-a4cd-1c273ea00e6d#ID0EBBBBF=macOS
  15. https://support.microsoft.com/en-us/office/create-a-booklet-using-a-word-template-b19af408-f103-4a69-a4cd-1c273ea00e6d#ID0EBBBBF=macOS
  16. https://support.microsoft.com/en-us/office/create-a-booklet-using-a-word-template-b19af408-f103-4a69-a4cd-1c273ea00e6d#ID0EBBBBF=macOS
  17. https://support.microsoft.com/en-us/office/create-a-booklet-using-a-word-template-b19af408-f103-4a69-a4cd-1c273ea00e6d#ID0EBBBBF=macOS
  18. https://support.microsoft.com/en-us/office/create-a-booklet-using-a-word-template-b19af408-f103-4a69-a4cd-1c273ea00e6d#ID0EBBBBF=macOS
  19. https://support.microsoft.com/en-us/office/create-a-booklet-or-book-in-word-dfd94694-fa4f-4c71-a1c7-737c31539e4a#ID0EBBD=Windows
  20. https://support.microsoft.com/en-us/office/create-a-booklet-or-book-in-word-dfd94694-fa4f-4c71-a1c7-737c31539e4a#ID0EBBD=macOS


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