Thursday, August 3, 2023

How to Reduce PDF File Size

This wikiHow teaches you how to make a PDF smaller using a PC or Mac. Adobe, the developers of the PDF file format, provide a free web-based tool that makes it super easy to compress PDFs into smaller files. If you're using a Mac, you can skip the upload and use the Preview app to shrink your file. Or, if you have the professional version of Adobe Acrobat DC, you can use its PDF optimizer to produce a smaller file. All of these apps reduce PDF file sizes by decreasing image and (sometimes) text quality, so keep that in mind when compressing your files.

[Edit]Steps

[Edit]Using Adobe's Online PDF Compressor

  1. Go to https://www.adobe.com/acrobat/online/compress-pdf.html. Adobe offers a free online PDF-compression tool that's great for reducing PDF file sizes.
    Reduce PDF File Size Step 1 Version 7.jpg
  2. Click the button. This opens your computer's file browser.[1]
    Reduce PDF File Size Step 2 Version 7.jpg
    • Alternatively, you can drag the PDF file to the button to begin uploading the file.
  3. Select your PDF file and click . This uploads your PDF to the server.
    Reduce PDF File Size Step 3 Version 7.jpg
  4. Select a compression level. The level you select determines how much the file will be compressed, which in turn determines the file's new size.
    Reduce PDF File Size Step 4 Version 7.jpg
    • The default option, Medium compression, is a good option for files containing images and text. The image quality may reduce a bit to make the file smaller, but the quality will still be pretty good.
    • If you want to make the smallest PDF possible, select High compression. This option will definitely reduce the quality of the file, and images won't look too good. But if you're not concerned about image quality and you need a much smaller file, this is the option for you.
    • Low compression compresses the file by just a small amount, preserving the quality of images and other details. The file size will reduce slightly, but not by much.
  5. Click the button. This starts the compression process. When the compression is complete, you'll see a success message, as well as the size of the newly-compressed file alongside its previous size.
    Reduce PDF File Size Step 5 Version 6.jpg
  6. Click to save the compressed file. This saves the smaller version of your PDF to your computer.[2]
    Reduce PDF File Size Step 6 Version 6.jpg

[Edit]Using Preview on Mac

  1. Open a PDF in the Preview app. You can do this by double-clicking the PDF. If it opens in a different app, close that app, right-click the PDF, select Open with, and select Preview.
    Reduce PDF File Size Step 13 Version 5.jpg
  2. Click the menu. It's in the menu bar at the top of the screen.[3]
    Reduce PDF File Size Step 9 Version 3.jpg
  3. Click on the menu. Make sure you select Export and not Export as PDF.[4]
    Reduce PDF File Size Step 10 Version 3.jpg
  4. Click the "Format" menu and select . If this option is already selected, you can skip this step.
    Reduce PDF File Size Step 12 Version 3.jpg
  5. Click the "Quartz Filter" menu and select . This reduces the overall file size.
    Reduce PDF File Size Step 14 Version 4.jpg
    • Reducing the file size can degrade the quality of the PDF, especially if there are images.
    • If you still want to keep the larger version of the PDF as an original, you can save this smaller version with a different name. Just type the word "smaller" just before the ".pdf" in the file name at the top of the window.
  6. Select a location in which to save the PDF.
    Reduce PDF File Size Step 15 Version 4.jpg
  7. Click the button. This saves the new smaller version of your PDF.
    Reduce PDF File Size Step 16 Version 4.jpg

[Edit]Using Adobe Acrobat Pro

  1. Open Adobe Acrobat Pro. If you want to reduce the size of a PDF without sacrificing much quality, you can use Adobe Acrobat Pro. If you have Acrobat Pro, you'll find it in your Windows Start menu or on your Mac's Launchpad.
    Reduce PDF File Size Step 14 Version 6.jpg
    • If you don't have the paid version of Adobe Acrobat Pro, you can sign up for a free trial or try Adobe's free online PDF compressor.
  2. Click the tab. It's at the top of Acrobat.[5]
    Reduce PDF File Size Step 15 Version 6.jpg
  3. Click . You'll see this red file icon under the "Protect and Standardize" header.
    Reduce PDF File Size Step 16 Version 6.jpg
  4. Select the PDF you want to shrink. This opens the PDF in Acrobat.[6]
    Reduce PDF File Size Step 17 Version 6.jpg
  5. Click either . This option is in the toolbar that's just above your PDF.
    Reduce PDF File Size Step 18 Version 6.jpg
    • Depending on your version of Acrobat, you may see an option called Compress PDF instead. Click that if you see it.
  6. Select a location in which to save the image. You can also give the PDF a new name if you'd like.
    Reduce PDF File Size Step 23 Version 4.jpg
  7. Click . The smaller PDF is now saved to your computer.[7]
    Reduce PDF File Size Step 24 Version 4.jpg

[Edit]Related wikiHows


[Edit]References

[Edit]Quick Summary



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