Wednesday, April 5, 2023

How to Send a Delayed Email in Outlook

It's easy to delay sending messages in Outlook until a certain date and time

Do you want to schedule an email message to be sent later? If you're not ready to send a single message in Microsoft Outlook, you can schedule it for any time in the future using the "Do not deliver before" option. You can also delay sending all emails for up to 2 hours. Alternatively, disabling automatic sending and receiving lets you control exactly when Outlook delivers and receives new messages. This wikiHow guide will show you how to send a delayed email in the Microsoft Outlook desktop app for Windows and Mac.

[Edit]Things You Should Know

  • Schedule a single email using the "more options" button in the Tags section.
  • Delay all sent emails by up to 2 hours using the rules feature.
  • Turn off automatic sending and receiving in the advanced section of the options menu.

[Edit]Steps

[Edit]Delaying an Email

  1. Compose a message in Microsoft Outlook. This method delays the delivery of a single email message on both Windows and macOS. Click New Email and fill out the details of your email message, including recipients, subject, and body.
    Send a Delayed Email in Outlook Step 1.jpg
  2. Click the menu. It's at the top of the New Message window.
    Send a Delayed Email in Outlook Step 2.jpg
  3. Make sure you're looking at the "Classic View" of the ribbon. You should now see several icons in groups at the top of the new message window. The groups are called Undo, Clipboard, Basic Text, Names, Include, Tags, and a few others. If you only see some simple icons and not these menu groups, click the down arrow on the far-right side of the toolbar and select Classic Ribbon.
    Send a Delayed Email in Outlook Step 3.jpg
  4. Click the More Options icon in the "Tags" section of the ribbon. This is the arrow pointing downward and to the right in the "Tags" panel of the ribbon. A Properties window will expand.[1]
    Send a Delayed Email in Outlook Step 4.jpg
  5. Check the "Do not deliver before" box. This is in the "Delivery options" section of the window. You'll find the option to delay an email here.
    Send a Delayed Email in Outlook Step 5.jpg
  6. Select the date and time you want the email to send. You can change the date and time in the drop-down boxes next to the "Do not deliver before."
    Send a Delayed Email in Outlook Step 6.jpg
  7. Click . Your delivery preferences for this email will be saved.
    Send a Delayed Email in Outlook Step 7.jpg
  8. Click in the email composition window. This will place the email in your "Outbox" folder. Your message is now delayed and won't be sent until the scheduled date and time.
    Send a Delayed Email in Outlook Step 8.jpg
    • If you decide you don't want to send a delayed email, you can follow these steps to send the message immediately:
      • Go to the "Outbox" folder in the left panel and open the message.
      • Click the More Options icon (the arrow) in the "Tags" section.
      • Uncheck the "Do not deliver before" check box.
      • Click Close to close the "Properties" window.
      • Click Send in the email composition window to send the message.

[Edit]Delaying All Emails

  1. Click the menu in Microsoft Outlook. If you want to delay all email messages for a specific period of time, use this method.
    Send a Delayed Email in Outlook Step 9.jpg
  2. Click . This is the icon with a gear and a bell on the right panel.[2] This opens the Rules and Alerts panel.
    Send a Delayed Email in Outlook Step 10.jpg
    • If you have any existing rules to filter inbound or outbound email messages, they'll appear here.
  3. Click the button. It's at the top of the "Email Rules" tab.
    Send a Delayed Email in Outlook Step 11.jpg
  4. Select "Apply rule on messages I send" and click . This option is under the "Start from a blank rule" section.
    Send a Delayed Email in Outlook Step 12.jpg
  5. Select the conditions and click . For example, selecting "sent to people or public group" will allow you to delay emails sent to individuals and groups.
    Send a Delayed Email in Outlook Step 13.jpg
    • You can also select no conditions to have the delay rule apply to all sent emails.
  6. Click .
    Send a Delayed Email in Outlook Step 14.jpg
  7. Click under Step 2. This is in the second box labeled "Step 2: Edit the rule description (click an underlined value)." A small window will appear.
    Send a Delayed Email in Outlook Step 15.jpg
  8. Type in how long you want emails to be delayed by, and then click . You can enter anywhere from 1 to 120 minutes.
    Send a Delayed Email in Outlook Step 16.jpg
  9. Click .
    Send a Delayed Email in Outlook Step 17 Version 2.jpg
  10. Select exceptions and then click . Adding exceptions is optional.
    Send a Delayed Email in Outlook Step 18 Version 2.jpg
  11. Type in a name for the rule. This could be something like "sent email delay rule."
    Send a Delayed Email in Outlook Step 19.jpg
  12. Check the "Turn on this rule" check box and then click . You're done! All emails sent will be placed in the "Outbox" folder and delayed until the specified time goes by.
    Send a Delayed Email in Outlook Step 20.jpg
    • Now that you've automated delayed emails, you can also check out how to add a signature.

[Edit]Turning off Automatic Sending & Receiving

  1. Click the tab in Microsoft Outlook. This will open a new page with various options.
    Send a Delayed Email in Outlook Step 21.jpg
    • This method allows you to create an Outlook rule that all sent emails are delayed by up to 2 hours.
    • Note that this method won't work if you don't control your Outlook server (e.g., you're using a work account).
  2. Click at the bottom-left corner.
    Send a Delayed Email in Outlook Step 22.jpg
  3. Click in the left panel.
    Send a Delayed Email in Outlook Step 23.jpg
  4. Uncheck the "Send immediately when connected" box. This is under the "Send and receive" section.
    Send a Delayed Email in Outlook Step 24.jpg
  5. Click the button. It's under the "Send and receive" section.
    Send a Delayed Email in Outlook Step 25.jpg
  6. Uncheck the 2 "automatic send/receive" boxes. Remove the checkmarks from the boxes next to "Schedule an automatic send/receive every 30 minutes" and "Perform an automatic send/receive when exiting."
    Send a Delayed Email in Outlook Step 26.jpg
  7. Click and then . This will confirm the sending and receiving settings. Now, Outlook will only send and receive emails when you manually request it to.
    Send a Delayed Email in Outlook Step 27.jpg
    • Now that your email will not be sent as soon as you click the Send button, you'll need to send your emails manually. No messages will be sent or received until you complete these steps:
    • Go to the Send/Receive tab.
    • Click the Send/Receive All Folders button.


[Edit]References



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